In a private pilot in the Twin Cities

Run the shop without carrying it all in your head.

OnBar puts your schedule, weekly to-dos, vendors, numbers and know-how in one place your whole team opens. So the shop runs the way you'd run it, even on the days you're not behind the bar.

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For independent coffee shops. Nothing to install.

OnBarSK

Tuesday

Good morning, Sam

Two things left on your list. One number is off track.

Your list3 of 5Next: post next week's schedule

Next shift6:45amOpen · Bar

Scorecard4 of 5Off: labor share of sales

Your list this week

✓Send the milk order

✓Count retail bags

Post next week's schedule

Deep clean the espresso machine

Numbers to watch

Cafe sales$9,840

Labor share of sales34%

Retail bags sold61

Checklists done92%

Sound familiar?

Six things shop owners say out loud.

You didn't open a coffee shop to run a group text, three spreadsheets and a whiteboard. Here's what OnBar does about each one.

It's all in my head. Or the group text.

Who orders the milk. How we close. What we stand for. When it lives in one person, the shop only runs when that person is there.

Cafe LeadSam K.

OwnsSchedule, ordering, the bar

One place for it. Every role, who's in it, and the short list of what they own. Built · in the demo

The schedule eats my Sunday night.

Build it, screenshot it, text it, then field the "wait, am I on Thursday?" replies all week.

Tue 6:45–1Wed 12:30–7Thu 6:45–1Fri 12–5:45

Draft, publish, done. Shifts land in each person's own phone calendar and stay up to date. Built · in the demo

Things only get done when I'm there.

The deep clean, the stock count, the order that has to go in by Tuesday noon. Nobody skipped them on purpose. Nobody owned them.

✓Send the milk order

Deep clean the espresso machine

A weekly list for every role. You see what's done, and who did it, without asking. Built · in the demo

We ran out of oat milk. Again.

You find out at 7am with a line out the door, and the vendor's number is in someone else's phone.

Oat milk · 3 of 8

Retail bags · 420 of 300

Counts against what you should have. Low items build the order list, grouped by vendor. Vendor list: builtStock counts: coming

Every new hire learns it differently.

Whoever trained them, on whatever day, with whatever they remembered to mention.

Why we're hereIn your words

Barista owns3 things, written down

The same answer for everyone. Your values, each role's responsibilities, and its weekly tasks, on day one. Built · in the demo

I don't know if it was a good week until the month's over.

By the time the books close, the week you could have fixed is long gone.

A handful of numbers, every week. Each with an owner and a goal, plus a two-minute check-in from the team. Built · in the demo

What's inside

One place, not five apps.

OnBar is in a pilot, so here's exactly what works today and what's still being built.

Built today

Running the week

TodayYour shift, your list, and anything that needs you.
Mission and valuesWritten once, seen every day.
Who owns whatEvery role, who's in it, what it's responsible for.
Weekly checklistRecurring tasks by role. Tick them off from a phone.
Weekly check-inA win, what's stuck, your number. Two minutes each.
ScorecardYour numbers against their goals, week over week.
Schedule and calendarShifts and shop dates, in everyone's own calendar.
VendorsWho supplies what, how to order, when it arrives.

Coming next

The rest of the shop

Time clockClock in on a phone or a tablet at the bar.
Hours to payrollApproved hours handed to the payroll service you already use.
InventoryCounts, par levels, and an order list by vendor.
RoastingProfiles and a roast log, for shops that roast.
An assistantAsk "what's low?" or "who's on Friday?" It asks before it changes anything.

Made for how you actually run

Roast your own, or buy from a roaster.

No two shops are set up the same. You switch on the parts you need and leave the rest off.

Coming

If you roast

Keep the target for each coffee and a log of every roast day next to the rest of the business, instead of in a notebook by the roaster.

Built · in the demo

If you buy your coffee

Your roaster is one more vendor: what you order, when to order it, when it shows up. Nothing about roasting gets in your way.

Getting started

Start with what's already true.

You don't need a new system. You need the one you already run, written down where everyone can see it.

Tell us how the shop runs

Who does what, what has to happen every week, who you buy from.

We set it up with you

Your roles, your tasks, your vendors, your numbers. In your words, not a template's.

Your team opens one link

It works on any phone, and on a tablet at the bar. Nothing to install.

Built behind a real bar, one shop at a time.

OnBar is in a private pilot with its first shop. We're taking a small number of independent shops next.

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